2. Who we are
Here are the details that the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data, known as General Data Protection Regulation (GDPR) says we have to give you as a 'data controller':
Our site address is www.njrrecruitment.co.uk
Our company name is NJR Recruitment Ltd
Our registered address is: 2nd Floor, Hanover House, 30 Charlotte Street, Manchester, M1 4EX
We are registered with the Information Commissioners Office and our registration number is Z323887
Our nominated data protection representatives are the statutory directors of our company and they can be contacted at email@example.com
3. What we may collect
We may collect and process the following data about you:
Candidates details including name, telephone number, email address, home address, CV information, including career history and qualifications, salary information and related data
Clients, suppliers and business contacts details including name, position held, telephone number and email address
Information you put into forms or surveys on our site at any time
A record of any correspondence between us
Details of transactions you carry out through our site
Details of your visits to our site and the resources you use
Information about your computer (e.g. your IP address, browser, operating system, etc.) for system administration and to report aggregate information to our advertisers
Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:
a) you have given consent to the processing of your personal data for one or more specific purposes;
b) processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
c) processing is necessary for compliance with a legal obligation to which we are subject;
d) processing is necessary to protect the vital interests of you or of another natural person;
e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
f) processing is necessary for the purposes of the legitimate interests pursued by us or by a third party such as our credit card payment processing, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
A few of the cookies we use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the site and will last for longer.
Most computer and some mobile web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can prevent the setting of cookies by adjusting the settings on your browser. Please note however, that by blocking or deleting cookies you may not be able to take full advantage of the site.
Our cookies will be used for:
Essential session management
Creating a specific log-in session for a user of the site in order that the site remembers that a user is logged in and that their page requests are delivered in an effective, secure and consistent manner;
Recognising when a user of the site has visited before allowing us to identify the number of unique users we receive to the site and make sure we have enough capacity for the number of users that we get;
Recognising if a visitor to the site is registered with us in any way;
We may also log information from your computer including the existence of cookies, your IP address and information about your browser program in order to allow us to diagnose problems, administer and track your usage of our site.
Customising elements of the promotional layout and/or content of the pages of the site.
Performance and measurement
Collecting statistical information about how our users use the site so that we can improve the site and learn which parts are most popular to users.
5. How we use what we collect
We use information about you to:
Inform you of potential vacancies, assist you with finding a job, offer relevant career planning advice and advise you of marketing information that may be useful to you
Assist you with filling an available vacancy, introduce suitable candidates and inform you or market information and details of services that we offer
Present site content effectively to you.
Provide information, services that you request, or (with your consent) which we think may interest you.
Carry out our contracts with you.
Tell you our charges.
If you registered with us as a candidate before 25 May 2018 by submitting your CV to us, we may contact you, on the lawful basis of legitimate interests, both yours and ours, to inform you of potential vacancies which we think you may be interested in based on information previously provided by you or based on other roles you have applied for in the past. We may also occasionally advise you of relevant market information. Our legitimate interest is to contact you so that we are able to maintain and grow our business and that you have a legitimate interest to be informed of new job opportunities that are relevant to you and, occasionally, of relevant market information. If you do not agree to this way that we process your personal data, please contact us at firstname.lastname@example.org and we will stop using your personal data in this way.
If you are an employee or a contractor of our client, we may use your personal data for marketing purposes, such as to contact you in relation to market information and details of services that we offer, on the basis of legitimate interests. Our legitimate interests are to help our clients to attract best talent when available and maintain and grow our business. Our clients’ legitimate interests are to be able to find the best talent at the right time and to be informed about relevant market information. If you do not agree to this way that we process your personal data, please contact us at email@example.com and we will stop using your personal data in this way.
We may process personal data in relation to business contacts and LinkedIn connections on the lawful basis of legitimate interests for both parties to network, for companies/ clients to find candidates and for candidates to find jobs. If you do not agree to this way that we process your personal data, please contact us at firstname.lastname@example.org and we will stop using your personal data in this way.
If you register with us as a candidate on or after 25 May 2018 you will only be contacted if you agree to it.
If you don’t want us to use your personal data for marketing or any of the other reasons set out in this section in 5, you can let us know at any time by contacting us at email@example.com. However, you acknowledge this may limit our ability to provide the best possible services to you.
In some cases, the collection of personal data may be a statutory or contractual requirement, and we will be limited in the services we can provide you if you don’t provide your personal data in these cases.
6. Where we store your data
Data transfer outside the European Economic Area (EEA) may occasionally take place if it is necessary to do so for the provision of our services to you.
By giving us your personal data, you agree to this arrangement. We will do what we reasonably can to keep your data secure.
If we give you a password, you must keep it confidential. Please don't share it. Although we try to provide protection, we cannot guarantee complete security for your data, and you take the risk that any sending of that data turns out to be not secure despite our efforts.
We only keep your personal data for as long as we need to in order to use it as described above in section 5, and/or for as long as we have your permission to keep it. In any event, we will conduct regular reviews to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer need it.
7. Disclosing your information
We are allowed to disclose your information in the following cases:
If we want to sell our business, or our company, we can disclose it to the potential buyer
We can disclose it to other businesses in our group
We can disclose it if we have a legal obligation to do so, or in order to protect other people's property, safety or rights
We can exchange information with others to protect against fraud or credit risks.
We may contract with third parties to supply services to you on our behalf. These may include payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. These are the third parties that have access to your information:
IT support provider
Database and client relationship management
Our clients – we will obtain your specific consent prior to submitting you personal data, such as your CV, to any of our clients
Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under GDPR and the law.
8. Your rights
You can ask us not to use your data for marketing. You can do this by ticking the relevant boxes on our forms, or by contacting us at any time at firstname.lastname@example.org.
Under the GDPR, you have the right to:
Request access to, deletion of or correction of, your personal data held by us at no cost to you;
Request that your personal data be transferred to another person (data portability);
Be informed of what data processing is taking place;
To object to processing of your personal data; and
Complain to a supervisory authority
9. Links to other sites
Please note that our terms and conditions and our policies will not apply to other websites that you get to via a link from our site. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
11. Automated Decision-Making and Profiling
11.1 We do not use personal data for profiling or automated decision making.
12. Dispute Resolution
12.2 If any such dispute cannot be settled amicably through ordinary negotiations between the parties, or either or both is or are unwilling to engage in this process, either party may propose to the other in writing that structured negotiations be entered into with the assistance of a fully accredited mediator before resorting to litigation.
12.3 If the parties are unable to agree upon a mediator, or if the mediator agreed upon is unable or unwilling to act and an alternative mediator cannot be agreed, any party may within 14 days of the date of knowledge of either event apply to LawBite to appoint a mediator under the LawBite Mediation Procedure.
12.4 Within 14 days of the appointment of the mediator (either by mutual agreement of the parties or by LawBite in accordance with their mediation procedure), the parties will meet with the mediator to agree the procedure to be adopted for the mediation, unless otherwise agreed between the parties and the mediator.
12.5 All negotiations connected with the relevant dispute(s) will be conducted in confidence and without prejudice to the rights of the parties in any further proceedings.
12.6 If the parties agree on a resolution of the dispute at mediation, the agreement shall be reduced to writing and, once signed by the duly authorised representatives of both parties, shall be final and binding on them.
12.7 If the parties fail to resolve the dispute(s) within 60 days (or such longer term as may be agreed between the parties) of the mediator being appointed, or if either party withdraws from the mediation procedure, then either party may exercise any right to seek a remedy through arbitration by an arbitrator to be appointed by LawBite under the Rules of the LawBite Arbitration Scheme.